Security Policy

Last updated: 13th August 2025

At Staffly, the security of your HR data is our highest priority. This Security Policy explains the safeguards and practices we use to protect sensitive employee and organizational information while you manage your workforce on our platform.

Data Protection

All personal, payroll, and HR records are encrypted during transmission using industry-standard TLS (Transport Layer Security) protocols. Sensitive data is stored in encrypted databases within secure environments, accessible only by authorized personnel with strict role-based access controls.

Account Security

• Passwords are stored using advanced hashing algorithms with salting.
• Multi-Factor Authentication (MFA) is supported to protect against unauthorized access.
• We actively monitor accounts for unusual login activity and notify users of suspicious sign-ins.
• Session timeouts are enforced to reduce the risk of unauthorized use from unattended devices.

Infrastructure Security

Our servers are hosted in enterprise-grade data centers with 24/7 on-site security, biometric access controls, fire suppression systems, and redundant networking to ensure maximum uptime and resilience.

Application Security

We follow secure coding standards and conduct routine vulnerability scans, penetration testing, and code reviews. Security patches are applied promptly to mitigate known risks.

Compliance & Regulatory Standards

Staffly’s data handling practices are designed to align with applicable privacy and security regulations, including GDPR and local labor laws. We ensure that employee data is stored and processed in compliance with these requirements.

Cookies & Tracking

We use cookies and tracking technologies to secure sessions, prevent fraudulent activity, and improve the user experience. Learn more in our Cookies Policy.

Incident Response

In the event of a security incident, our dedicated team follows a documented incident response plan to quickly identify, contain, and resolve the issue. Affected users will be notified as required by law.

Your Role in Security

Security is a shared responsibility. You can help by keeping your login credentials confidential, enabling MFA, and updating your password regularly. Avoid accessing your account from public or unsecured networks.

Contact Our Security Team

If you have any concerns, questions, or discover a potential vulnerability, please contact us at stafflycompany@gmail.com.

By using Staffly, you acknowledge and agree to our security measures as outlined in this policy.